Office & Operations Administrator
Keep our Frankfurt office running: facilities, travel, equipment and the administrative side of onboarding. You are the first point of contact for colleagues, visitors and suppliers.
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Scope
Our Frankfurt office hosts consultants who spend part of the week with clients and part with each other, plus a hardware lab and regular visitors from EU project partners. This role keeps the place organised. You manage facilities and suppliers, book travel in line with our policy and EU grant rules, and prepare equipment and access for new colleagues. You work with the finance, HR and IT functions and support the Programme Management Office with document control.
Tasks
- Manage office facilities, supplies and service providers
- Organise travel and accommodation, including documentation for EU-funded project travel
- Prepare workplaces, access badges and equipment for new joiners with IT
- Process incoming invoices and keep records for finance
- Coordinate meeting rooms, visitor registration and team events
Required
- Completed commercial training (kaufmännische Ausbildung) or comparable experience
- 1+ years in office management, administration or assistance
- Confident use of Microsoft 365
- German at C1 and English at B2
- Organised working style and discretion with confidential information
Additional
- Experience with travel booking platforms or DATEV
- First aid or fire warden training
Working languages
German (C1), English (B2)