مسؤول إداري للمكتب والعمليات

الوصف الكامل متاح باللغة الإنجليزية، ويمكنك التقديم بلغتك.

About the role

Our Frankfurt office hosts consultants who spend part of the week with clients and part with each other, plus a hardware lab and regular visitors from EU project partners. This role keeps the place organised. You manage facilities and suppliers, book travel in line with our policy and EU grant rules, and prepare equipment and access for new colleagues. You work with the finance, HR and IT functions and support the Programme Management Office with document control.

What you will do

• Manage office facilities, supplies and service providers
• Organise travel and accommodation, including documentation for EU-funded project travel
• Prepare workplaces, access badges and equipment for new joiners with IT
• Process incoming invoices and keep records for finance
• Coordinate meeting rooms, visitor registration and team events

What you bring

• Completed commercial training (kaufmännische Ausbildung) or comparable experience
• 1+ years in office management, administration or assistance
• Confident use of Microsoft 365
• German at C1 and English at B2
• Organised working style and discretion with confidential information

Good to have

• Experience with travel booking platforms or DATEV
• First aid or fire warden training

Languages

German (C1), English (B2)

Skills

• Office management
• Travel coordination
• Microsoft 365
• Invoice processing
• Onboarding admin
• Facilities